Planning any celebration can feel like a challenge. Whether it’s an engagement party or a birthday celebration, the pressure to deliver a great event can be stressful. But what if we told you it didn’t have to be such a challenge?
In fact, to plan a celebration there is a list of the essential items you will need and today we will be discussing what they are in more detail.
Every event needs to start with a budget. When purchasing your supplies, it can certainly be easy to get carried away and before you know it you’ve spent too much money and the fun of planning turns into worries of financial stress. To avoid this, you want to set yourself a realistic budget. Planning is essential.
Before you buy anything, it can be a good idea to sit down and write down everything you need and how much it will cost. That way, if you are over budget, you can look at your list and decide which items are essential and which items you can afford to miss out. Overspending can really taint your planning process so it is best to do everything you can during the early stages to avoid it.
No celebration is complete without some decorations. When it comes to acquiring them, you have a few options. You can either purchase some from a local party supplies shop, hire some or why not try your hand at some DIY and make some decorations out of recycled bits of card and paper. Depending on your budget, DIY decorations can be very cost-effective and there is plenty of inspiration out there online. All it takes is a quick Google search and before you know it you’ve got a unique set of decorations which have cost you next to nothing to create.
If you are struggling to pick the right decorations for your event it can be helpful to decide on a color theme. That way, you have a basis to go off and you can search for inspiration across different blogs and social media sites.
The missing piece of the event planning puzzle is guests. No matter how big or small your celebration is, you will need to ensure that your guests receive an invitation to your event so they can put it in their diary. Invitations are great as they allow you to plan ahead. The earlier you send out invitations the more idea you will have on how many guests will be in attendance on the day. This will be particularly useful when you are planning how much food/drink you will need to buy for the night.
When it comes to invitations there are plenty of options out there. You can either use social media to send out your message or why not get creative and make photo invitations to add a personal touch. Greenvelope have written a helpful blog post on how you can make photo invitations for any occasion. It will certainly make the invite memorable so there will be no excuses for people forgetting about your event and they can even save the invite as a keepsake.
Food And Drink
So, you’ve ticked decorations and invites off the list but now it’s time to think about the food and drink. Typically, a celebration can last anywhere between a couple of hours up to several hours. The chances are, at some point, your guests will get hungry. So, you’ll need to think about what food and drink you are going to offer. It doesn’t have to be complex, and you can often buy some buffet food from your local supermarket.
If you are looking to plan towards a tight budget, then there is always the option to prepare the food yourself. Often, this can be very cost-effective, especially if you can get to a wholesaler and buy ingredients in bulk. If you are struggling to know where to start, then there are plenty of party food recipes available online at the click of a button.
Some could argue that no celebration is complete without some great music. Music is a great element of any celebration as it can really help to set the mood and bring people closer together. You can either look into hiring a DJ or you can even make your own playlist using an online streaming service. Most smartphones can connect to a Bluetooth speaker, and you can play your own music in the background for free instead of paying someone to make a mix on the night.
If you choose to play your own music, then you will need to make sure you pick your music to suit the occasion. If you want people to really let their hair down, choose a playlist that is upbeat and really going to get people dancing. On the other hand, if your celebration is more chilled then choose softer music which is less overpowering.
Now you’ve got the basics covered but there is still one essential item to be ticked off the list. That is your chosen venue. Depending on the size of your celebration, your home may not be the appropriate place to throw your event. So, you may need to look elsewhere. It is always worth asking around your local area. There may be a local venue that can be rented out. Failing that, the internet is always a great place to find a venue that is suitable for your event.
When choosing your event, there are a few things you will need to consider. You can learn more about this through a quick bit of online research. To sum it up, you’ll need to think carefully about the location. The chances are your guests will not want to travel hours to get to your event as it may be seen as inconvenient. Ask yourself, will there need to be parking available? Is the venue big enough to hold all of your guests? All of these questions should be asked in order to help you choose the ideal venue.